Office 365

With the introduction of the full Office 365 suite comes the opportunity for greater efficiency and security in the storing and sharing of files; greater productivity and ease of collaborating amongst staff and students both on and off campus; and greater awareness and application of inclusive practice. You can read more about the benefits of using Office 365 on the Collaborative Spaces page.

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By switching to use the new Office 365, it is possible to develop your skills in all six dimensions of the digital literacy framework: Adaptability, Critical Evaluation, Creativity, Communication, Collaboration, and Identity and Wellbeing.

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A number of new apps and accessibility features have been introduced in addition to the standard productivity suite (Word, Excel, PowerPoint, and Outlook). Discover below what’s new and what you can do with Office 365. The whole suite of applications can be accessed by logging into the Leeds Office 365 Portal with your university account.

Scroll down to the bottom to access further resources and training support. If you’re using Office 365 to create content, remember also to consider issues about copyright, and that you’re creating accessible content.

What can you do?


  • Microsoft Teams will help you collaborate with colleagues on and off campus. It has all the functionality of Skype for Business (which it will eventually replace), but also offers a convenient way to share files with your colleagues, while giving you the ability to hold conversations via instant messaging either within your Team, or with individuals. Learn more about Teams and how to get started with it.
  • Microsoft Whiteboard is a flexible digital canvas that supports collaboration within the same organisation. Team members can work together to brainstorm and add content to your team canvas in real-time, regardless of where they are in the world. You can also share your whiteboards easily by sending copies via email or saving them directly to your OneDrive. The Whiteboard is also available to use in Microsoft Teams. Learn more about Whiteboard, and how to use Whiteboard in Teams.

Store and share your files

  • OneDrive for Business gives you a personal storage space of 5TB, enough to store 2500 hours of video, 85000 hours of music, or millions of documents. You can also share, comment and co-create files with colleagues at the University and beyond. Learn more about OneDrive and how to access it.
  • SharePoint is a web-based collaborative platform, primarily used for document management and as intranet pages. These sites can be used for centralised communications and storing official policies and documentation. Learn more about SharePoint.


  • Microsoft Planner is a shared planning tool with a cards-based layout, used for groups of 2 or more people. It’s a way to organise teamwork and tasks and provides a hub for team members to create plans, organise and assign tasks to different users and to check updates on progress through dashboards. Learn more about Planner.
  • Microsoft To-Do is a simple to-do list that makes it easy to plan your day if you need to organise your own work (rather than a team’s work). Learn more about To-Do.


  • Microsoft Sway lets you create interactive presentations. It’s a cloud-based, story-telling application with a simple drag and drop interface that is as simple as PowerPoint and lets you create engaging, visually based stories. Learn more about Sway or see an example of a sway to help design open-book assessments.
  • Microsoft Forms is an online tool for creating surveys and questionnaires, ideal for simple quizzes and feedback forms. Learn more about Forms and how you can create surveys.


  • Microsoft Flow can be used to set up automated workflows between applicationsto complete tasks such as: synchronize files, get updates and notifications, and collect data. Learn more about Flow.
  • Microsoft Stream lets you share videos, and can automatically create captions and editable transcripts for your videos in several languages (depending on the audio quality of your video). Learn more about Stream.


  • Yammer is a social networking tool for the University, based around groups, or communities of practice, which anyone in the University can create and join. It allows you to explore topics, discuss ideas and share updates with colleagues in an informal manner. Learn more about Yammer.
  • Microsoft Delve searches through all your Office 365 content (in your OneDrive for Business folders, SharePoint, Yammer and Outlook) and displays things you are working on at the moment or that may be relevant to you and your team. Learn more about Delve.

Enable Accessibility

  • Immersive Reader is a built-in tool offering a full screen reading experience to increase content readability in Microsoft documents. It is designed to support students with dyslexia and dysgraphia, but can make reading on devices easier for anyone. Learn more about Immersive Reader.
  • Accessibility Checker is a  tool available in Word, Excel, Outlook, OneNote, and PowerPoint that will allow users to check the accessibility of their documents. When run, it will find potential accessibility issues and explain what problems may be experienced by someone with a disability. It also offers suggestions on how to resolve each issue. Learn more about Accessibility Checker.

Online resources:

Microsoft Support

IT Knowledge Base

    • Office 365 Apps: this is a list of all the information available on the University’s IT Knowledge Base relating to Office 365 Apps, including information about the Immersive Reader
    • E-learning for Microsoft Software: this provides you with a downloadable list of tutorials that are available on the Microsoft Office Help & Training Centre to train on a wide range of Microsoft products

LinkedIn Learning

Further support

For face-to-face training and workshops, visit the Training Programmes page.